Managing Brokers: Your Role in the Licensing Process
Are you waiting for a licence application to go through? When a licensing process is delayed, it is often because of errors on the forms we receive, or because incomplete forms have been submitted.
Common problem areas on applications include:
- missing signatures from managing brokers or licensees,
- incorrect or incomplete legal names, or
- not all appropriate licensing categories selected (we only license you for the categories that you select).
Double-check to make sure that all required information is included on application forms.
It’s Your Responsibility to Ensure Accuracy and Completeness
Licensees and managing brokers are equally responsible for ensuring that all information on licensing application forms is true and complete. While incomplete applications can cause delay, false applications can have much more serious consequences, such as licence suspension or cancellation.
Use the checklist below to make sure you haven’t missed any important details.
Licensing Checklist for Managing Brokers
- Is it the right form? All Council licensing forms have been updated as of April 1, 2018 to include the fee changes. Ensure any old printed versions are recycled, and visit our Forms page to download the correct versions.
- Is the information complete and correct? Before signing a licensee’s application, managing brokers must review all the information on the form. Have all the relevant sections been completed? If the licensee has a Personal Real Estate Corporation, have they submitted an application and payment for themselves and for the corporation? A Personal Real Estate Corporation application form is available from the Council’s website.
- Is all required information attached? All licence renewals must include proof that the licensee has completed the Relicensing Education Program (REP) requirement. If that information is not included, the renewal cannot be processed. We recommend that managing brokers do not sign renewal forms unless proof of completion of a Legal Update course is attached.
If a licensee has answered “Yes” to any questions in the “Information Respecting Reputation and Suitability” section of their application, they must attach additional information. If this information is not included, the application cannot be processed.
- What about the Criminal Record Check? If an applicant has a criminal record, further screening may be required to determine if they are suitable for licensing. If you are speaking with individuals interested in entering the real estate industry, advise them that if they have a criminal record they should review the Good Reputation Guidelines.
- Ask About Other Employment. Has an applicant indicated that they have other employment? If so, ensure that all the information about the other employer is completed in full. Have a conversation with the applicant if their other employment seems to relate to unlicensed real estate activity such as working for a development company. For more information, see Once a Licensee, Always a Licensee (Report from Council, October 2014).
Have questions? Contact the Council’s licensing department via email at [email protected], or call 604-683-9664.